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Trademark Office: Frequently Asked Questions about Trademark Agency Registration, Change and Cancellation
Release Time：
2023-07-06
(1) The filing subject shall read and sign the "Trademark Agency Practice Notification and Commitment Letter".
(2) Fill in the trademark agency registration form online, including the name, address, delivery address, contact information, unified social credit code of the trademark agency, the names of the person in charge, shareholders and partners of unlisted companies, and the names of trademark agency practitioners , ID number, contact information, etc. Sign and upload the "Confirmation of Delivery Address of Trademark Agency".
2. What materials are required for trademark agency change filing?
(1) The filing subject shall read and sign the "Trademark Agency Practice Notification and Commitment Letter".
(2) Fill in the trademark agency change registration form online.
(3) If the trademark agency employees change, fill in the trademark agency employee change form online.
(4) A copy of the business license or law firm practice license must be stamped with the seal of the trademark agency, scan it in color and upload it. If the name of the trademark agency is changed, a copy of the change approval document of the registration authority must be submitted at the same time, and the trademark agency seal must be stamped.
(5) If the filing address changes, the delivery address needs to be reconfirmed, and the "Trademark Agency Service Address Confirmation Letter" needs to be signed and uploaded. The delivery address can be changed individually. When changing, the "Trademark Agency Delivery Address Confirmation" should be re-signed and uploaded.
3. What materials are required for trademark agency cancellation filing?
Trademark agencies should properly handle unfinished trademark agency business before deregistration and filing.
(1) "Trademark Agency Cancellation Filing Form".
(2) If a market entity cancels its registration, it shall submit a cancellation notice issued by the registration authority.
(3) If an enterprise decides on its own that it no longer engages in trademark agency business and handles deregistration filing, it should remove the items of "trademark agency", "trademark agency services", "intellectual property agency" and "intellectual property agency services" from the business scope of the business license. After submitting the change, A copy of the business license and stamped with the seal of the trademark agency. If the changed business license does not specify the detailed business scope, a copy of the document proving the company's business scope must be submitted at the same time and stamped with the seal of the trademark agency.
(4) If a law firm decides on its own to no longer engage in trademark agency business and handles cancellation filing, it shall submit a copy of the law firm's practice license and affix the seal of the trademark agency.
(5) If the mailing method is used, relevant documents and materials should be sent to the China Trademark Building, No. 1 Chama South Street, Xicheng District, Beijing, recipient: Shuwenke, postal code: 100055.
4. How to apply online?
(1) New filing business. Trademark agencies can go to the "China Trademark Network > Trademark Online Application" column, enter the homepage of the online service system, click "Agency Filing Application" and apply online.
(2) Change filing business. Trademark agencies should log in to the online service system and select "Agency Change Application" in the "Agency Application Business" column.
(3) Continuation of filing business. Trademark agencies should log in to the online service system and select "Agency Renewal Application" in the "Agency Application Business" column.
5. If a trademark agency that has been registered before intends to continue to engage in trademark agency business, how should it apply for trademark agency registration?
For trademark agencies that have been registered with our office, if they plan to continue to engage in trademark agency business, they should apply for new registration in a timely manner. Trademark agencies can go to the "China Trademark Network > Trademark Online Application" column, enter the homepage of the online service system, click "Agency Filing Application > Filing Agency Filing" to apply online.
6. Where can I download the required forms for trademark agency registration?
Trademark agency registration is handled online, and trademark agencies should log in to the online service system to fill in the application online. The "Trademark Agency Notification and Commitment Letter" can be downloaded from the "Trademark Agency" column of the China Trademark Network.
Cancellation registration business can currently be handled by mail. Trademark agencies can download the required form from the "Trademark Agency" column of the China Trademark Network.
7. How to fill in the "Responsible Person" column in the trademark agency registration form?
The person in charge shall be consistent with the “legal representative” or “person in charge” in the attached qualification certification document. The enterprise should fill in the legal representative, and the law firm should fill in the person in charge.
8. What are the requirements for registered trademark agents?
(1) Trademark agency practitioners shall abide by the law, have good credit status, good conduct, be familiar with trademark laws and regulations, and have the ability to engage in trademark agency business in accordance with the law.
(2) Trademark agency practitioners shall not engage in trademark agency business in more than two trademark agencies at the same time.
(3) Persons who resign or retire from the State Intellectual Property Office, the Patent Office, the Trademark Office or the examination cooperation unit shall not serve as partners, shareholders or legal representatives of a trademark agency within the prescribed time limit, and shall not serve as members of a trademark agency. Practice.
9. Is it necessary to submit proof that practitioners have the ability to engage in trademark agency business?
In order to provide quality services to applicants, practitioners assigned by the agency to undertake trademark agency business should be familiar with trademark laws and regulations and have the ability to engage in trademark agency business in accordance with the law. Materials submitted include but are not limited to legal qualification certificates, intellectual property titles, patent agent qualification certificates, etc. Trademark agency practitioners can choose to fill in the form according to the actual situation.
10. How to deliver various documents issued by the Trademark Office to trademark agencies?
(1) If various documents from the Trademark Office are delivered to the trademark agency by mail, the documents will be deemed to have been delivered when they reach the address of the trademark agency. If the trademark agency fills in a separate delivery address, the document will be deemed to have been delivered if it reaches the delivery address confirmed by the trademark agency.
If the trademark agency's delivery address changes, it should promptly handle the change of delivery address. If it is not changed in time, the Trademark Office will serve it at the original address and it will be deemed to have been served in accordance with the law.
(2) For electronic applications submitted by trademark agencies through the online application system, subsequent documents will be delivered in accordance with the "Trademark Online Service System User Agreement."
11. How much does it cost to register a trademark agency?
There is no fee required for trademark agency registration.
12. How does a trademark agency check the filing, change, and cancellation results?
After the agency registration and agency change submitted by the trademark agency have been reviewed by our office, the agency can check the registration and change results through email. If the filing, change, or cancellation is successful, you can also check the relevant information on the China Trademark Online.
13. How to carry out agency business through online application after trademark agency registration?
If a newly established trademark agency wants to conduct trademark agency business through online application after registration, it must apply for and receive a digital certificate before it can conduct business through online application.
14. How long is the working time limit for trademark agency registration?
The State Intellectual Property Office will review the trademark agency’s filing materials within fifteen working days from the date of receipt of the filing materials.
15. What are the computer requirements for online trademark agency registration?
It is recommended to access it in a computer environment with a browser of IE9.0 and above (supports IE8.0) and a screen resolution of 1280*768 and above.
16. How to solve the problem of not receiving the verification code when applying online?
If there is a problem with not receiving the verification code when applying online, please try the following steps to solve it:
(1) Check whether the email address submitted to our bureau is filled in correctly.
(2) Check the spam or draft box of your email inbox to see if there is an email from our office with a verification code.
(3) Try to choose commonly used email addresses such as NetEase, Sina or QQ as the email address for receiving emails.
(4) The verification code is valid for 30 minutes. Please wait patiently and do not click the "Get Verification Code" button repeatedly during this period.
17. What is the consultation telephone number for digital certificates and online applications?
For questions about digital certificates and online applications, please call the technical consultation hotline 63218500.
The "List of Matters Submitted by Trademark Agencies for Trademark Applications" is not required by trademark agencies for filing matters, nor is it a trademark application document. It is only used to check the number of documents received (number of documents). The trademark agency shall attach this list when submitting trademark application documents in paper form, which will help to check the number of applications and promptly detect discrepancies in the number of submissions. For details, please refer to the "Notes on Submission of Trademark Application Documents by Trademark Agencies".
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